Room Approvers - Cancel an Event

This guide is for designated room or site approvers to cancel an event.

1. Log into Astra

Type https://www.aaiscloud.com/ForsythTechCC/Default.aspx in the address bar of your web browser
Click Sign In

Screenshot of Astra homepage with Sign In circled in red

Note: Astra only allows one attempt to log in. If you mistype your TechID or password, then you will need to unlock your Tech ID account by going to http://forsythtech.edu/techid and clicking Unlock Account before attempting to log into Astra again.

2. Navigate to the Event

There are two ways to navigate to an event:
1. Via Events if you have the reservation number
  - Click Events
  - Click Events

Events menu with Events circled in red

Click Filters on the left-hand side of the page

Filters button

Type the reservation number in the Keyword field

Reservation number in the Keyword field in the Filters menu

Click Search
Click on the Event Name for the event you need to cancel

Screenshot of Event list with Test Event for Job Aid circled in red

Go to Step 3

Via Scheduling Grid
- Click Calendars
- Click Scheduling Grids

Calendars menu with Scheduling Grids circled in red

Note: If you are using Google Chrome and the Scheduling Grid is completely blank, then delete cookies for Astra or switch to Mozilla Firefox.

Click on the Magnifying Glass icon to filter the grid

Magnifying Glass icon circled in red

Note: Use Location Filters to narrow your grid view down to a specific campus, building, room, etc.

Click Search after selecting your filter options

Search button circled in red

Change the date as needed

Date button circled in red

Locate the event that needs to be cancelled

Screenshot of scheduling grid with Test Event for Job Aid event circled in red

Hover your mouse over the event and click View Event Details

Go to Step 3

3. Cancel the Event/Room Reservation

Select the Event and click Drop Selected

Screenshot of meetings tab with Drop Selected button circled in red and event name selection check box circled in red

Change Event Status from Scheduled to Cancel

Screenshot of Event Status drop down menu showing a check mark next to Cancel

Click Save and Close
Review Scheduling Grid to confirm that the event/room reservation has been deleted

Results: Event/room reservation has been cancelled in Astra