Room Approvers - Cancel an Event

Modified on: Wed, Feb 9, 2022 9:57 AM

This guide is for designated room or site approvers to cancel an event.

 


1. Log into Astra

Screenshot of Astra homepage with Sign In circled in red

  • Log in with your TechID and password

Note: Astra only allows one attempt to log in.   If you mistype your TechID or password, then you will need to unlock your Tech ID account by going to http://forsythtech.edu/techid and clicking Unlock Account before attempting to log into Astra again.

 




2. Navigate to the Event

  • There are two ways to navigate to an event:
    1. Via Events if you have the reservation number
      • Click Events
      • Click Events

Events menu with Events circled in red

 

  • Click Filters on the left-hand side of the page

Filters button

  • Type the reservation number in the Keyword field

Reservation number in the Keyword field in the Filters menu

  • Click Search
  • Click on the Event Name for the event you need to cancel

Screenshot of Event list with Test Event for Job Aid circled in red

  • Go to Step 3
  1. Via Scheduling Grid
    • Click Calendars
    • Click Scheduling Grids

Calendars menu with Scheduling Grids circled in red

Note: If you are using Google Chrome and the Scheduling Grid is completely blank, then delete cookies for Astra or switch to Mozilla Firefox.

 

 

  • Click on the Magnifying Glass icon to filter the grid

Magnifying Glass icon circled in red

Note: Use Location Filters to narrow your grid view down to a specific campus, building, room, etc.

  • Click Search after selecting your filter options

Search button circled in red

  • Change the date as needed

Date button circled in red

  • Locate the event that needs to be cancelled

Screenshot of scheduling grid with Test Event for Job Aid event circled in red

 

  • Hover your mouse over the event and click View Event Details


  • Go to Step 3

 




3. Cancel the Event/Room Reservation

  • Select the Event and click Drop Selected

Screenshot of meetings tab with Drop Selected button circled in red and event name selection check box circled in red

  • Change Event Status from Scheduled to Cancel

Screenshot of Event Status drop down menu showing a check mark next to Cancel

  • Click Save and Close
  • Review Scheduling Grid to confirm that the event/room reservation has been deleted

 

Results:            Event/room reservation has been cancelled in Astra       

 


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