Room Approvers - Cancel an Event

Modified on: Wed, Feb 9, 2022 9:57 AM

This guide is for designated room or site approvers to cancel an event.


1. Log into Astra

Screenshot of Astra homepage with Sign In circled in red

  • Log in with your TechID and password

Note: Astra only allows one attempt to log in.   If you mistype your TechID or password, then you will need to unlock your Tech ID account by going to and clicking Unlock Account before attempting to log into Astra again.


2. Navigate to the Event

  • There are two ways to navigate to an event:
    1. Via Events if you have the reservation number
      • Click Events
      • Click Events

Events menu with Events circled in red


  • Click Filters on the left-hand side of the page

Filters button

  • Type the reservation number in the Keyword field

Reservation number in the Keyword field in the Filters menu

  • Click Search
  • Click on the Event Name for the event you need to cancel

Screenshot of Event list with Test Event for Job Aid circled in red

  • Go to Step 3
  1. Via Scheduling Grid
    • Click Calendars
    • Click Scheduling Grids

Calendars menu with Scheduling Grids circled in red

Note: If you are using Google Chrome and the Scheduling Grid is completely blank, then delete cookies for Astra or switch to Mozilla Firefox.



  • Click on the Magnifying Glass icon to filter the grid

Magnifying Glass icon circled in red

Note: Use Location Filters to narrow your grid view down to a specific campus, building, room, etc.

  • Click Search after selecting your filter options

Search button circled in red

  • Change the date as needed

Date button circled in red

  • Locate the event that needs to be cancelled

Screenshot of scheduling grid with Test Event for Job Aid event circled in red


  • Hover your mouse over the event and click View Event Details

  • Go to Step 3


3. Cancel the Event/Room Reservation

  • Select the Event and click Drop Selected

Screenshot of meetings tab with Drop Selected button circled in red and event name selection check box circled in red

  • Change Event Status from Scheduled to Cancel

Screenshot of Event Status drop down menu showing a check mark next to Cancel

  • Click Save and Close
  • Review Scheduling Grid to confirm that the event/room reservation has been deleted


Results:            Event/room reservation has been cancelled in Astra       


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