Managing SharePoint Access
To specify access for specific folders/documents for your team within SharePoint, please see the steps below:
1. In SharePoint, navigate to the folder/document you want to edit access permissions for and hover over it with your cursor. While hovering, select the 3 horizontal dots and a drop down menu should appear. Within the drop
down menu, select "Manage Access"
2. From the Manage Access window, we're given options to Grant Access (highlighted in the top right), we can also view People, Groups and Links that have access to the resource. People represent individual users with access, regardless of their SharePoint group. Groups represent specific Groups or Teams within SharePoint. Links represent any links that will take users directly to the resource.
For example, if you'd like your entire team/department to have access to a folder, you'd need to "Grant Access" and then enter the name of your Team/Department, then specify if they should have view or edit access to that folder/document.
3. After you've added any groups or individual users to the permissions list, they should be able to access the resource by navigating to it's location on SharePoint. If you leave "Notify People" checked, they should receive an email alerting them of their access with a link to the resource. If they are not apart of your group in SharePoint, they'll need to access the resource through a direct link.